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Title: Migrating to Office 365 1 Migrating to Office 365 2 Why Migrate? • Mailbox size (quota) will increase from 500mb to 25 GB. This is a 50-fold increase in capacity. • The web interface (webmail.umb.edu) will be significantly improved. • Mac users will now be able to use Outlook, which is the email client in Office 2011.

Microsoft today announced a new set of features designed to help Office 365 users save time and increase productivity. The cloud services bring new capabilities and insights to three of Microsoft. Create your best work and design one-of-a-kind presentations with PowerPoint in Office 365. Unlock premium features like 3D, Inking, and more while staying up-to-date, automatically. Check mark to show what is included in Office 365. You can choose to store them online on OneDrive or locally on your PC or Mac.

• You will have access to Word, Excel and other Office applications online. • Your email address and password will not change. 3 Migration Process • About 400 users have already been moved, including all of the IT staff. • We are working to schedule other departments to migrate. We try to migrate departments together. • The migration takes one night, approximately 6PM to 6 AM. A whole department may take three nights, but each user will only be down one night.

• Our goal is to migrate everyone by the end of the calendar year. 4 What to Expect • Upgrade to Outlook 2007 or 2010. Microsoft is phasing out support for Outlook 2003. Desktop support can help with that.

• Clean up your mailbox. It should be less than 100 MG to facilitate a smooth migration. • Save files to a personal folder (PST). • We are working with department IT people and the desktop staff to assist with the mailbox prep. • We are offering classes to show people how to create PSTs. • We will send a SWAT team to the department before and after migration to troubleshoot. 5 Office 365 Web Client • Webmail.umb.edu 6 More Information • http//www.umb.edu/it/getting_services/email/offic e365 • Office 365 Classes • Friday October 19th in P2 from 1000 am - 1100 am • Friday October 26th in P2 from 1000 am - 1100 am • More to come • Salina Allen-Sharpp is coordinating scheduling.

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