From Outlook 2003 to 2016, Outlook uses Unicode format to save its PST file. The actual difference between ANSI and Unicode is the PST file size limitation. ANSI PST file has a maximum size limit of 2 GB, whereas Unicode PST file can store 20 to 50 GB of mailbox content. 20 GB in Outlook 2003 to 2010, and 50 GB in Outlook 2013 and 2016. You can increase the message size limit on the Exchange server to allow for larger email messages to be sent from Outlook for Mac clients and other EWS clients.

Note This article is for IT Pros and admins that are deploying and configuring Outlook 2016 for Windows for users in their enterprises. If you're a user trying to configure your Outlook settings, see. Comparison of Cached Exchange Mode and Online Mode Cached Exchange Mode gives users a seamless online and offline Outlook experience by caching the user's mailbox and the Offline Address Book (OAB) locally. With Cached Exchange Mode, which is the default setting for users, Outlook no longer depends on continuous network connectivity for access to user information. When a user is connected, Outlook continuously updates users' mailboxes so that the mailboxes are kept up to date.

If a user disconnects from the network, for example, by moving to an area without Wi-Fi access, the user can continue to access the last available email data. Important We recommend always using Cached Exchange Mode with an Office 365 account. Online Mode works by using information directly from the server, and, as the name implies, it requires a connection.

Mailbox data is only cached in memory and never written to disk. Cached Exchange Mode is the preferred configuration in Outlook 2016 and is useful in the following situations: • Users who frequently move in and out of connectivity. • Users who frequently work offline or without connectivity. • Users who have high-latency connections (greater than 500 ms) to Exchange Server. Online mode is useful in the following situations: • Kiosk scenarios, where a particular computer has many users who access different Outlook accounts—and the delay to download email messages to a local cache is unacceptable. • Heavily regulated compliance or secure environments where it is a risk to store data locally.

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In addition, we recommend that you consider using Encrypting File System (EFS) or BitLocker as a robust solution. • Large mailboxes on computers that don’t have sufficient hard disk space for a local copy of the mailbox.

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Even when it is configured in Cached Exchange Mode, Outlook 2016 must contact the server directly to do certain operations. These operations won't function when Outlook is not connected and can take longer to complete on high-latency connections. These operations include the following: • Working with Shared Folders that were not made available offline. • Retrieving Free/Busy information.

• Setting, changing, or canceling an Out of Office message. • Accessing public folders that were not made available offline.

• Retrieving rights to a rights-protected message. • Editing rules. • Retrieving MailTips.

• Retrieving Policy Tips. Delayed delivery options are client side in cached mode and server side in online mode. So, when you use Cached Exchange Mode, Outlook must be connected and open at the assigned delivery time for the delayed delivery message to be sent. Outlook 2016 supports running in Cached Exchange Mode in a Remote Desktop Services (RDS), formerly known as Terminal Services, environment that has multiple users.

When you configure a computer running RDS to use Cached Exchange Mode, be sure to consider the additional storage space and disk I/O that are required for multiple client access. New Exchange accounts set up on computers running RDS use Online Mode by default.

At setup, the user can decide to enable Cached Exchange Mode. Planning considerations for Cached Exchange Mode for Outlook 2016 In some cases, you can improve the performance of Cached Exchange Mode for your whole organization or for a group of users—for example, users who work remotely. Outlook data file (.ost) recommendations When you use Cached Exchange Mode, be aware that users' local.ost files are 50 percent to 80 percent larger than the mailbox size reported in Exchange Server.

The format that Outlook uses to store data locally for Cached Exchange Mode is less space-efficient than the server data file format. The maximum size for.ost files is configurable. The default is 50 GB of data storage. Make sure that users'.ost files are located in a folder that has sufficient disk space to accommodate users' mailboxes.