Outlook for Office 365 for Mac Office for business Office 365 Small Business Outlook 2016 for Mac Outlook 2019 for Mac With your inbox filling up, you're probably looking for new ways to process all that email. Mac os install app for all users. Rules can help you sort through everything and get you to the most important mail first. Outlook for Mac can automatically run a rule on incoming or outgoing messages, based on the conditions you set.

In the Outlook Preferences box, under Personal Settings, click Accounts. In the left pane of the Accounts box, click the account you want to create a rule for. In the top right pane of the Accounts box, you'll see the type of account, such as IMAP Account, Exchange Account, or POP Account.

A rule is an action performed automatically on incoming or outgoing messages, based on conditions that you specify. You can create rules to help keep you organized. For example, you can create rules to automatically file messages into folders or assign messages to categories. Tip: If you've already created a folder, skip to step 2.

• In the message list, click the message from which you want to create a rule. • On the Home tab, click Rules, and then click Create Rule. • Under When a new message arrives, edit the criteria to suit your needs. To remove a condition, click. To add a condition, click. • Under Do the following, choose what you want to happen when you send or receive email. For example, when you receive email from someone, choose Move to Folder, select the folder you want the email messages to be moved to, and then click Choose Folder.

In the Search box, find the folder you created for this rule, click Choose, and then click OK. Note: If you don't know which type of account you have, see. • On the Tools menu, click Rules. • In the left pane of the Rules box, under Client Rules, click the account type. • At the bottom of the Rules box, click Add.

• In the Rule name box, type a name for the rule. • Under When a new message arrives, click the arrows on the first box to open the list, and then choose the type of information you want to identify. • Under When a new message arrives, continue to move from left to right, clicking the arrows and selecting conditions for your rule. To remove a condition, click.

To add a condition, click. • Under Do the following, specify the actions you want the rule to perform.

Note: If you don't know which type of account you have, see. • On the Tools menu, click Rules. • In the left pane of the Rules box, under EXCHANGE SERVERS, click the account name. (This option is only available for accounts managed by Microsoft Exchange Server 2010 or later.) • Under When a new message arrives, click the arrows on the first box to open the list, and then choose the type of information you want to identify, such as From, Recipients, or Subject. • Under When a new message arrives, continue to move from left to right, clicking the arrows and selecting conditions for your rule. • Click Add search terms, and then in the search list, click Add for each term you want to add. If you attempt to create a rule in Outlook for Mac, and you don't know what type of email account you have, here's how to find out: • In the Rules box, click Show All.

• In the Outlook Preferences box, under Personal Settings, click Accounts. • In the left pane of the Accounts box, click the account you want to create a rule for. In the top right pane of the Accounts box, you'll see the type of account, such as IMAP Account, Exchange Account, or POP Account. • To go back to the Rules box, click Show All, and under E-mail, click Rules.